Teaching Tally with A/c

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5/1/202510 min read

Tally with A/c

Tally Prime: Master Every Feature, Shortcut, and Trick in This Ultimate Course

Posted on: 1 May 2025

Introduction

Welcome to the ultimate guide on Tally Prime! Yeh blog post ek complete course hai jo aapko Tally Prime ke har option, feature, shortcut, aur trick sikhaega. Chahe aap beginner ho ya experienced user, yeh comprehensive guide aapko accounting fundamentals se lekar advanced features tak sab kuch cover karega—jaise GST compliance, inventory management, payroll, aur financial reporting. Is blog ke end tak, aap apne business ke finances ko Tally Prime ke saath efficiently manage karne ke liye ready honge!

1. Accounting ke Fundamentals: Hisaab-Kitaab ka Buniyadi Gyaan

Accounting (उच्चारण: अकाउंटिंग) ek systematic process hai jismein business ke financial transactions ko record, summarize, aur analyze kiya jata hai. Yeh aapke business ka “financial report card” hai—batata hai ki aap kitna kama rahe ho, kitna kharch kar rahe ho, aur profit ya loss kya hai. Accounting ke bina, business chalana andhere mein teer chalane jaisa hai—paisa kahan ja raha hai, pata hi nahi chalega!

Accounting ke Key Concepts

  • Double-Entry System: Har transaction ke do sides hote hain—Debit (Dr.) aur Credit (Cr.). Yeh system ensure karta hai ki har entry balanced rahe.

  • Ledger (उच्चारण: लेजर): Ek specific account ka record, jaise “Cash Ledger” ya “Sales Ledger.”

  • Voucher (उच्चारण: वाउचर): Transaction ka proof, jaise sales invoice ya payment receipt.

  • Financial Statements: Business ka overview dene wale reports:

    • Balance Sheet: Assets (samaan), Liabilities (karz), aur Capital ka snapshot.

    • Profit & Loss Statement: Income aur expenses ka summary jo profit/loss dikhata hai.

    • Cash Flow Statement: Cash inflows aur outflows ka record.

  • Assets: Business ke paas jo hai, jaise cash, stock, ya property.

  • Liabilities: Business ka karz, jaise loan ya supplier payments.

  • Capital: Owner ka invested paisa ya retained earnings.

Hindi mein Samjhein

Accounting aapke business ka “digital munim” hai. Purane zamane mein bahi-khata mein har len-den likha jata tha—accounting usi ka modern version hai jo software ke zariye accurate aur fast hota hai.

Kab, Kahan, Kaise, Kyun

  • Kab: Har business transaction ke liye—sale, purchase, ya payment.

  • Kahan: Chhote dukaan se bade corporations tak—har business mein.

  • Kaise: Transactions ko ledgers mein record karke aur financial statements banake.

  • Kyun: Financial health samajhne, taxes calculate karne, aur decisions lene ke liye.

Questions & Answers

  • Q: Double-Entry System kyun zaroori hai?
    A: Yeh ensure karta hai ki har transaction ke do aspects (Debit aur Credit) record ho, jisse errors aur fraud kam hote hain.

  • Q: Assets aur Liabilities mein kya difference hai?
    A: Assets wo hain jo business ke paas hain (cash, machinery), aur Liabilities wo hain jo business ko dena hai (loan, supplier dues).

  • Q: Financial statements kaun dekhta hai?
    A: Business owners, investors, banks, aur tax authorities.

Practical Example

Aapne 15,000 ka samaan cash mein becha. Double-entry hogi:

  • Debit: Cash Account (15,000) – kyunki paisa aaya.

  • Credit: Sales Account (15,000) – kyunki sale hua.

Practice

Ek paper pe 3 transactions likhein aur unke Debit-Credit entries decide karein:

  1. 10,000 ka samaan cash se kharida.

  2. 5,000 ka payment supplier ko bank se kiya.

  3. 20,000 ka sale credit pe kiya.

2. Tally Prime Kya Hai aur Kyun Hai Game-Changer?

Tally Prime, Tally Solutions ka ek world-class accounting software hai, jo small, medium, aur large businesses ke liye design kiya gaya hai. Yeh accounting, inventory, GST compliance, payroll, banking, aur reports ko ek platform pe manage karta hai. User-friendly interface aur powerful features ke wajah se, yeh India ke millions businesses ka pasandida tool hai.

Tally Prime ke Main Features

  • Accounting: Ledger creation, voucher entries, financial statements.

  • GST Compliance: GSTR-1, GSTR-3B, e-invoicing, tax calculations.

  • Inventory Management: Stock tracking, godown management, batch-wise details.

  • Banking: Cheque printing, bank reconciliation, online payments.

  • Payroll: Employee salaries, PF, ESI, payslips.

  • Reports & Dashboards: Real-time insights—Profit & Loss, Balance Sheet, Cash Flow, Stock Summary.

  • Multi-Currency: International transactions ke liye.

  • Cost Centers: Project ya department-wise expense/income tracking.

  • Security: Tally Vault aur user management.

Kab, Kahan, Kaise, Kyun

  • Kab: Daily transactions, monthly GST filings, year-end reporting, ya business analysis ke liye.

  • Kahan: Retail stores, manufacturing units, service providers, ya CA firms mein.

  • Kaise: Simple interface se data entry aur reports generation.

  • Kyun: Time-saving, accuracy, GST compliance, aur business growth ke liye scalability.

Hindi mein Samjhein

Tally Prime ek “all-in-one” software hai—jaise ek super-smart munim jo 24/7 kaam karta hai bina thake!

Questions & Answers

  • Q: Tally Prime kaun use kar sakta hai?
    A: Shop owners, manufacturers, service providers, ya chartered accountants—koi bhi!

  • Q: Tally Prime ke competitors kaun hain?
    A: QuickBooks, Zoho Books, lekin Tally Prime India ke GST aur business needs ke liye best hai.

  • Q: Tally Prime free hai?
    A: Free trial hai, lekin full version ke liye license kharidna padta hai.

Practical Example

Aap ek chhota electronics store chalate hain. Tally Prime se daily sales, stock updates, aur GST entries easily record kar sakte hain.

Practice

Tally Prime ka free trial tallysolutions.com se download karein aur ek dummy company banayein (naam: “Test Electronics”).

3. Tally Prime ka Installation aur Company Setup

Tally Prime use karne ke liye pehle software install karna aur company setup karna zaroori hai. Yeh process itna simple hai ki beginner bhi 10 minute mein shuru kar sakta hai.

Installation Process

  1. Download: tallysolutions.com se latest version download karein (file size ~150MB).

  2. System Requirements:

    • OS: Windows 7 ya upar.

    • RAM: Minimum 4GB (8GB recommended).

    • Storage: 150MB free space.

  3. Install:

    • .exe file pe double-click karein.

    • On-screen instructions follow karein (Next > Next > Install).

    • Desktop pe Tally Prime icon dikhega.

  4. License Activation:

    • Tally Prime kholein.

    • License key enter karein (agar kharida hai).

    • Free trial ke liye “Try Tally Prime” select karein (7 days).

Company Setup

  1. Open Tally Prime: Gateway of Tally (main screen) pe jayein.

  2. Create Company:

    • Alt+F3 > “Create Company.”

    • Details bharein:

      • Company Name: “Sharma Electronics.”

      • Address: Business address.

      • Financial Year: 1 April 2025.

      • GSTIN: 29ABCDE1234F1Z5 (GST-registered ke liye).

      • Currency: INR (default).

    • Ctrl+A se save karein.

  3. Enable Features:

    • F11 (Features) press karein.

    • GST, Inventory, Payroll, etc., enable karein.

    • GST ke liye: “Statutory & Taxation” > Enable GST > Yes.

Kab, Kahan, Kaise, Kyun

  • Kab: Tally use shuru karne se pehle, ek baar setup.

  • Kahan: Har Tally business ke liye.

  • Kaise: Simple steps se company create aur configure.

  • Kyun: Business-specific data organize aur transactions record karne ke liye.

Hinglish Tip

“F11” button yaad rakho—yeh aapka control panel hai, jahan se features on/off kar sakte ho!

Questions & Answers

  • Q: Free trial kitne din ka hai?
    A: 7 din, lekin license se lifetime access.

  • Q: Ek computer pe kitne companies?
    A: Unlimited.

  • Q: GST enable karna zaroori hai?
    A: Sirf GST-registered ke liye.

Practical Example

“Sharma Electronics” company banaya:

  • Name: Sharma Electronics.

  • Financial Year: 1 April 2025.

  • GSTIN: 29ABCDE1234F1Z5.

  • Enabled: GST aur Inventory.

Practice

Tally Prime install karein, “Test Traders” company banayein, F11 se GST aur Inventory enable karein, dummy address add karke save karein.

4. Ledger Creation in Tally Prime

Ledger ek account ka record hai jo transactions track karta hai—jaise “Cash in Hand,” “Sales Account,” ya “HDFC Bank.” Yeh accounting ka foundation hai—bina ledgers ke transactions record nahi ho sakte.

Ledger Kaise Banayein

  1. Gateway of Tally > Create > Accounts Info > Ledgers > Create.

  2. Details bharein:

    • Name: “Cash in Hand” ya “Sales Account.”

    • Under: Group select karein (e.g., “Cash-in-Hand,” “Sales Accounts”). Pre-defined groups:

      • Cash-in-Hand

      • Bank Accounts

      • Sales Accounts

      • Purchase Accounts

      • Duties & Taxes (GST)

    • Opening Balance: Starting balance (e.g., 2,00,000 for Cash).

    • Other Details: Address, GSTIN (party ledgers ke liye), banking details (bank ledgers).

  3. Ctrl+A se save.

Common Ledgers aur Groups

  • Cash in Hand: Cash-in-Hand.

  • Bank Account: Bank Accounts (e.g., “SBI Current A/c”).

  • Sales Account: Sales Accounts.

  • Purchase Account: Purchase Accounts.

  • GST Ledgers: Duties & Taxes (e.g., “CGST Output”).

  • Sundry Debtors: Customers (e.g., “Rahul Enterprises”).

  • Sundry Creditors: Suppliers (e.g., “Verma Suppliers”).

Kab, Kahan, Kaise, Kyun

  • Kab: Company setup ke baad, transactions shuru karne se pehle.

  • Kahan: Har Tally business mein.

  • Kaise: Ledger form bhar ke group select karke.

  • Kyun: Transactions record karne ka base.

Hinglish Tip

“Group” select karna na bhoolo, warna Tally error dega—jaise “Cash” ke liye “Cash-in-Hand” hi chahiye.

Questions & Answers

  • Q: Ledger mein galti kaise correct karein?
    A: Alter > Accounts Info > Ledgers > Select aur edit.

  • Q: Kitne ledgers banayein?
    A: Jitne accounts track karne hain—cash, bank, sales, etc.

  • Q: Opening balance zaroori hai?
    A: Nahi, lekin starting balance ho toh daal do.

Practical Example

“Sharma Electronics” ke ledgers:

  • Cash in Hand: Cash-in-Hand, 2,00,000.

  • HDFC Bank: Bank Accounts, 5,00,000.

  • Sales Account: Sales Accounts, 0.

Practice

4 ledgers banayein:

  1. “Cash in Hand” (1,00,000).

  2. “SBI Bank” (3,00,000).

  3. “Purchase Account” (0).

  4. “CGST Output” (Duties & Taxes, 0). Save karke check karein.

5. Voucher Entries in Tally Prime

Voucher (उच्चारण: वाउचर) transaction ka record hai jo business dealings document karta hai. Tally Prime mein alag-alag vouchers specific purposes ke liye hain—yeh Tally ka dil hai.

Main Vouchers

  • Contra (F4): Cash aur bank ke beech (e.g., cash deposit).

  • Payment (F5): Supplier payments.

  • Receipt (F6): Customer receipts.

  • Sales (F8): Goods/services sold.

  • Purchase (F9): Goods/services bought.

  • Journal (F7): Non-cash adjustments (e.g., depreciation).

  • Stock Journal (Alt+F7): Stock transfers.

  • Receipt Note (Alt+F9): Goods received.

  • Delivery Note (Alt+F8): Goods dispatched.

  • Payroll (Ctrl+F4): Salaries.

  • Credit Note (Ctrl+F8): Sales returns.

  • Debit Note (Ctrl+F9): Purchase returns.

Sales Voucher Entry Process

  1. Gateway of Tally > Vouchers > F8 (Sales).

  2. Details:

    • Date: Transaction date.

    • Party A/c: “Rahul Enterprises.”

    • Sales Ledger: “Sales Account.”

    • Amount: 10,000.

    • GST: CGST/SGST (if applicable).

    • Narration: “Sold 5 units of Mobile.”

  3. Ctrl+A se save.

Kab, Kahan, Kaise, Kyun

  • Kab: Har transaction ke liye—sales, purchases, payments.

  • Kahan: Har business mein.

  • Kaise: Voucher type select karke details bhar ke.

  • Kyun: Accurate recording aur reporting.

Hinglish Tip

“Party A/c” customer/supplier ka ledger hai, “Sales/Purchase Ledger” aapka revenue/expense—mix mat karo!

Questions & Answers

  • Q: Contra Voucher kab use hota hai?
    A: Cash deposit/withdrawal ke liye.

  • Q: Voucher kaise delete karein?
    A: Open karke Alt+D.

  • Q: Narration kyun likhein?
    A: Audit ke liye context.

Practical Example

10,000 ka sale (18% GST):

  • Date: 1 May 2025.

  • Party A/c: Rahul Enterprises (Debit: 11,800).

  • Sales: Sales Account (Credit: 10,000).

  • GST: CGST (900), SGST (900).

  • Narration: “Sold 5 units of Mobile on cash.”

Practice

Entries karein:

  1. Sales: 5,000 (no GST).

  2. Purchase: 8,000 (no GST).

  3. Contra: 10,000 cash bank mein. Day Book mein check karein.

6. GST Compliance in Tally Prime

GST India ka mandatory tax system hai, aur Tally Prime isey automate karta hai—entries, returns, aur compliance ko asaan banata hai.

GST Setup

  1. Enable GST:

    • F11 > Statutory & Taxation > Enable GST: Yes.

    • GSTIN: 29ABCDE1234F1Z5.

    • Tax rates configure karein (5%, 12%, 18%, 28%).

  2. GST Ledgers:

    • Create > Ledgers:

      • CGST Output (Duties & Taxes).

      • SGST Output (Duties & Taxes).

      • IGST Output (inter-state).

      • Input ledgers (ITC ke liye).

  3. Stock Items:

    • Inventory Info > Stock Items > GST rate aur HSN (e.g., 18%, HSN: 8517).

GST Voucher Entry

  • Sales (F8):

    • Party, Sales Ledger, Stock Item.

    • GST rate (18%).

    • Tally CGST/SGST calculate karega.

  • Purchase (F9):

    • Supplier, Purchase Ledger, ITC details.

GST Reports

  • GSTR-1: Sales data.

  • GSTR-3B: Monthly return.

  • GSTR-2A: Purchase reconciliation.

  • Tax Analysis: Liabilities/credits overview.

Kab, Kahan, Kaise, Kyun

  • Kab: GST transactions aur filings ke liye.

  • Kahan: GST-registered businesses.

  • Kaise: Ledgers, vouchers, reports ke saath.

  • Kyun: Compliance, penalties se bachaav, ITC claim.

Hinglish Tip

“Tax Analysis” report check karo—kitna tax dena hai ya credit hai, sab pata chalega.

Questions & Answers

  • Q: GST ledger kaise banayein?
    A: Create > Ledgers > “CGST Output” (Duties & Taxes).

  • Q: GSTR-3B kaise file karein?
    A: Reports > GSTR-3B > Export JSON > GSTN upload.

  • Q: IGST kab use hota hai?
    A: Inter-state sales/purchases.

Practical Example

20,000 ka sale (18% GST):

  • Party: Rahul Enterprises (Debit: 23,600).

  • Sales: 20,000 (Credit).

  • CGST: 1,800, SGST: 1,800 (Credit).

Practice

  1. Sales: 15,000 (18% GST).

  2. Purchase: 10,000 (18% GST).

  3. GSTR-3B generate aur tax check karein.

7. Inventory Management in Tally Prime

Inventory Management stock ko track karta hai—kitna hai, kahan hai, aur kaise use ho raha hai.

Inventory Setup

  1. Stock Group:

    • Create > Inventory Info > Stock Groups.

    • Examples: “Mobile Phones,” “Accessories.”

  2. Stock Item:

    • Create > Stock Items:

      • Name: “iPhone 13.”

      • Group: “Mobile Phones.”

      • Unit: Pcs.

      • Rate: 60,000.

      • Opening Stock: 10.

      • GST: 18%, HSN: 8517.

  3. Godown:

    • Create > Godowns: “Main Warehouse.”

Inventory Vouchers

  • Stock Journal (Alt+F7): Transfers.

  • Receipt Note (Alt+F9): Goods received.

  • Delivery Note (Alt+F8): Goods dispatched.

Kab, Kahan, Kaise, Kyun

  • Kab: Stock buy/sell/transfer ke liye.

  • Kahan: Retail, manufacturing.

  • Kaise: Groups, Items, Vouchers.

  • Kyun: Accurate stock, wastage kam, profitability tracking.

Hinglish Tip

Stock Item mein “Unit” aur “Rate” daal do—voucher mein time bachega!

Questions & Answers

  • Q: Godown ka fayda?
    A: Multiple locations ke stock track karne ke liye.

  • Q: Stock Journal kab?
    A: Transfer ya manufacturing mein.

Practical Example

“Samsung Galaxy”:

  • Group: Mobile Phones.

  • Rate: 50,000.

  • Opening: 10. Sold 2, Stock Summary mein 8 bache.

Practice

  1. Stock Group: “Electronics.”

  2. Items: “LED TV” (5 units, 30,000), “Headphones” (20 units, 2,000).

  3. Sell 1 LED TV, Stock Summary check karein.

8. Banking in Tally Prime

Tally Prime banking tasks ko streamline karta hai—cheque printing, reconciliation, payments.

Banking Setup

  1. Bank Ledger:

    • Name: “SBI Current A/c.”

    • Group: Bank Accounts.

    • Opening: 5,00,000.

  2. Enable Banking: F11 > Banking Features > Yes.

Banking Features

  • Cheque Printing: Payment Voucher mein details.

  • Bank Reconciliation: Banking > Bank Reconciliation.

  • E-Payments: RTGS/NEFT (bank integration).

  • Post-Dated Cheques: Track future cheques.

Kab, Kahan, Kaise, Kyun

  • Kab: Bank transactions ke liye.

  • Kahan: Medium/large firms.

  • Kaise: Bank Ledgers aur Vouchers.

  • Kyun: Accuracy, fraud prevention.

Hinglish Tip

“BRS” yaad rakho—bank statement aur Tally match karta hai.

Practical Example

15,000 cheque payment:

  • Party: Verma Suppliers (Credit).

  • Bank: SBI (Debit).

Practice

  1. “HDFC Bank” (2,00,000).

  2. Payment: 10,000 cheque.

  3. Reconcile dummy entry.

9. Payroll Management in Tally Prime

Payroll salaries, PF, ESI, aur compliance ko automate karta hai.

Payroll Setup

  1. Enable Payroll: F11 > Payroll > Yes.

  2. Employee Groups: “Sales Team.”

  3. Employee Masters: “Rahul Sharma” (Basic: 15,000, HRA: 5,000).

  4. Payroll Ledgers: Salary Payable, PF Payable.

Payroll Process

  • Attendance (Ctrl+F6): 25 days.

  • Payroll (Ctrl+F4): Salary components.

  • Reports: PF, ESI, payslips.

Kab, Kahan, Kaise, Kyun

  • Kab: Monthly salary processing.

  • Kahan: Employee-based firms.

  • Kaise: Masters, Ledgers, Vouchers.

  • Kyun: Automation, compliance.

Practical Example

Rahul Sharma:

  • Salary: 20,000.

  • PF: 1,800.

  • Payable: 18,200.

Practice

  1. Group: “Sales Team.”

  2. “Amit Kumar” (Basic: 10,000, HRA: 3,000).

  3. Payroll Voucher, payslip generate.

10. Financial Statements aur Reports in Tally Prime

Reports business ka overview dete hain—performance, stock, taxes.

Main Reports

  • Profit & Loss: Income vs. expenses.

  • Balance Sheet: Assets, Liabilities, Capital.

  • Cash Flow: Inflows/outflows.

  • Stock Summary: Stock status.

Kaise Dekhein

  • Reports > Select report > Date range > Ctrl+E (export).

Practical Example

April 2025 Profit & Loss:

  • Sales: 1,00,000.

  • Expenses: 80,000.

  • Profit: 20,000.

Practice

  1. Profit & Loss (1-30 April 2025).

  2. Stock Summary.

  3. Export to Excel.

11. Backup aur Security in Tally Prime

Backup Process

  • Alt+F3 > Backup > Source/Destination.

Security Features

  • Tally Vault: Password encryption.

  • User Management: F11 > Security > Roles.

Practical Example

Backup: D:\Backup\May2025.

Practice

  1. Backup (C:\TallyBackup).

  2. Auto-Backup enable.

  3. “Clerk” role (voucher access).

12. Cost Centers in Tally Prime

Cost Centers expenses/income ko categorize karte hain.

Setup

  • F11 > Cost Centers > Yes.

  • Create: “Marketing,” “Sales Team.”

Practical Example

10,000 ad expense (Marketing).

Practice

  1. “Sales Team” Cost Center.

  2. 5,000 expense allocate.

  3. Summary report.

13. E-Invoicing in Tally Prime

E-Invoicing GST-compliant invoices banata hai (IRN, QR Code).

Setup

  • F11 > Statutory > E-Invoicing: Yes.

Process

  • Sales Voucher > IRN generated.

Practical Example

1,00,000 sale (IRN added).

Practice

  1. Enable E-Invoicing.

  2. 50,000 sale (18% GST).

  3. Check GSTR-1.

14. Multi-Currency in Tally Prime

Foreign transactions ke liye—USD, EUR.

Setup

  • F11 > Multi-Currency > Yes.

  • Currency: USD (83 INR).

Practical Example

USD 1,000 sale (83,000 INR).

Practice

  1. USD (83 INR).

  2. USD 500 sale.

  3. Forex Journal.

15. Important Shortcuts in Tally Prime

Top Shortcuts

  • F8: Sales Voucher.

  • Ctrl+A: Save.

  • Alt+F1: Detailed view.

Practice

  1. 3 vouchers (F8, F9, F5).

  2. Report (Alt+F1).

  3. Search (Ctrl+F).

16. Top Tips and Tricks in Tally Prime

Top Tips

  1. Auto-Backup: F12 > Data > Yes.

  2. Excel Import: Gateway > Import.

  3. Narrations: Detailed likhein.

Practice

  1. Auto-Backup.

  2. 5 ledgers import.

  3. Sales Voucher (narration).

17. Practical Case Study: Retail Business in Tally Prime

Scenario

“Sharma Electronics”:

  • GSTIN: 29ABCDE1234F1Z5.

  • 2 employees.

Implementation

  1. Company: Sharma Electronics.

  2. Ledgers: Cash (2,00,000), HDFC Bank (5,00,000).

  3. Inventory: iPhone 13 (10 units, 60,000).

  4. Transactions:

    • Sold 2 iPhones (1,41,600).

    • Bought 5 iPhones (3,54,000).

Practice

  1. Setup company.

  2. 5 ledgers, 2 items.

  3. 3 vouchers.